PART TWO: Mini-presentation

　　What’s important when…?

　　Managing a busy schedule 处理繁忙日程时，需考虑哪些要点?

　　l Time management skills 时间管理技巧

　　l Others’ cooperation 与他人的合作

　　When managing a busy schedule, time management skills are important. They are essential skills for effective people. Keeping to-do lists would remind you of all essential tasks to be finished. It’s a powerful method of organizing yourself and a way of reducing stress. Deciding work priorities can help you concentrate on the right things which are important and urgent. Tackling problems in order of importance allows you to separate important jobs from the many time-wasting trivial ones.

　　In addition to time management skills, it’s also important to get corporation from those around you. Let your colleagues, spouse, family members, and others know about your effects to manage a busy schedule, and thus you can be free from interruption. Sometimes it may be a good idea for a busy bee to turn to other people.

　　Besides, use of technology can be important as well. Voice-mail, conference, Google and digital library through computers and the internet now enable you to contact clients, doing business, search information in office or at home instead of the time-consuming travelling to other cities/countries, bookstores and libraries. New technology brings us convenience and high-efficiency.

　　处理繁忙日程时，时间管理技巧是非常重要的。对有效率的人来说技巧是至关重要的。持续记录计划表将能提醒你需要完成的任务。这是个行之有效的方法可以让你调节自己减少压力。决定工作的优先顺序能有助于你全神贯注于重要的和紧急的事情上。让你按照重要性的顺序解决问题来将重要的工作与浪费时间的琐事相区分。

　　另外对于时间管理技巧，与你周围的人合作也是很重要的。让你的同事、配偶、家庭成员和其他了解管理一个繁忙的时间表对你的影响。因此你能够免受打搅。有时候把繁忙的工作转交给其他人是个好主意。

　　除此之外，利用新科技也是非常重要的。比起以前浪费时间在浪费时间到其他/城市国家商旅旅行，图书商店和图书馆，现如今通过计算机和网络使用语音邮箱，会议，谷歌和数字图书馆可以让你在办公室或者家中与客户联系、做生意，寻找讯息。新科技为我们带来方便和高效。

　　PART THREE: Discussion

　　Managing time effectively

　　Some colleagues in your office spend their days in a frenzy of activity and feel overburdened with work, but achieve very little. You have been asked to make recommendations about how to improve the situation. Discuss the situation together, and decide:

　　l what caused the inefficiency

　　l how to manage time effectively

　　有效管理时间

　　你们办公室的部分同事成天忙忙碌碌，效率却不高。请你们提出建议，改变该局面。讨论并决定：

　　l 效率低的原因

　　l 如何有效地管理时间

　　A： You see, some colleagues spend their days in a frenzy of activity, but achieve very little. Do you know why?

　　B: The reason may be various. Heavy workload cannot be neglected. As you know, three people have left for a better-paid position. We are short of hands here.

　　A: So, to change the situation, perhaps more employees should be recruited to shoulder and divide the numerous tasks.

　　B: Definitely. Besides, bad time management maybe responsible too. To improve the situation, it’s important to train the colleagues how to manage time effectively.

　　A: I cannot agree more. As to manage time effectively, I’d like to share my experience with them. Normally, when I have to deal with overwhelming problems, I always keep a list of all necessary tasks that need to carry out. In this way I never feel out of control.

　　B: So they may have a try.

　　A: Yes, why not. Then I prioritize all tasks in order of importance and urgency. This allows me to tackle the most important jobs first, and not to waste time on trivial tasks, and helps me avoid getting stressed by a large number of unimportant jobs.

　　B: That can be very practical. In this way, they will naturally concentrate on results instead of on being busy.

　　A: Yes, exactly.

　　B: Your experience reminds me of Benjamin Franklin. Once he said, “ Let all your things have their places and let each part of your business have its time.” To manage time successful, it’s important to let each part of your business have its time.

　　A: Yes, from Benjamin’s achievements and my experience, we can see the importance of identifying the time available.

　　B: By the way, when are you most efficient in one day?

　　A: In the early morning.

　　B: So, you are a “ morning person “. As you know, every body has his/her biological prime time, some maybe “morning persons” like you, some maybe” night owls” and other maybe “late afternoon whizzes”. So when scheduling, it’s also important to find creative time for priorities. In creative time, you can achieve 80% of results with only 20% of the effort.

　　A: So whatever you are, set aside your best time for your priorities.

　　B: Yes. Besides, we should also block in appropriate contingency/flexible time for unpredictable interruptions.

　　A: Lastly, it’s also beneficial to pay attention to office logistics. Always make office and desk neat and comfortable for yourself, and optionally tidy and comfortable for others.

　　B:I cannot agree more. Letting all your things have their places surely help you manage time effectively.

　　A: 你知道，有些同事成天忙忙碌碌，但是收效甚微。你知道为什么么?

　　B： 原因有很多。繁重的工作量不容忽视。据你所知，有三个人已经离开这里另谋高就，我们现在人手不足。

　　A：因此，来改变这种情况，也许需要招聘更多的员工来分担工作。

　　B：确实是这样。此外，不当的时间管理也负有责任。为了改善这种情况，培训员工怎样去有效管理时间也很重要。

　　A：非常同意。关于有效管理时间，我愿意与他们分享我的经验。通常，当我不得不处理棘手的问题时，我总是会列出一个所有需要处理的重要任务的清单。用这种方法我从没感觉情况失控。

　　B：是的，为什么不呢。其次我把所有重要和紧急的任务排列优先次序。这使我能够先解决最重要的工作，而不是浪费时间在一些琐事上。这样有助于让我避免因为大量的无关紧要的事情而承受压力。

　　B：这很都很实际。用这种方法，他们自然会集中精力做事而不是忙忙碌碌。

　　A：是的，确实是这样。

　　B：你的经验让我想起了本杰明 富兰克林，他曾说：“让你的事情各归其位，合理安排处理每件事情的时间。”为了成功的管理时间，安排处理每件事情的时间非常重要。

　　A：是的，从富兰克林的成就及我个人的经验，我们可以看到明确可用的时间的重要性。

　　B：顺便问一句，你在一天之中最有效率的时间是什么时候?

　　A：在早上。

　　B：因此，你是“早晨先生”，据你所知，每个人都有他/她的生物钟，有些人也许像你这样是“早晨先生”，有些可能是“夜猫子”还有其他的可能是傍晚的时候比较有精神。因此当我们做日程表的时候，为优先的事情寻找最创造型的时间是很重要的。在有创造性的时间里，你可以只用20%的精力完成80%的成果。

　　A：因此，无论怎样，把最好的时间用在最优先需要完成的事情上。

　　B：是的，除此之外，我们也应该预留一些适当的时间给那些突发的事件。

　　A：最后，注重办公室逻辑也很有效。时刻保持办公桌和办公室的整洁让你自己感到舒适，为他人提供整洁舒适的环境。

　　B：完全同意。让所有的事情都明确的各归其位一定能帮助你有效的管理时间。

　　(1) Is it essential to keep paperwork in a file system?(Why?/Why not?)

　　将文件归类重要吗?(为什么?)

　　Yes. To keep paperwork in a good file system instead of cluttered files on desks can keep offices from being messy and can help manage time effectively.

　　(2) Is it important to know about your talents and weaknesses when finding a job?

　　找工作时，了解自己的优势与不足重要吗?(为什么?)

　　Yes. Because it makes a lot of sense to find a job that suits your strengths, and where your weaknesses do not matter. With a job of your strengths, you are sure to be more efficient, productive and successful.

　　(3) Would you volunteer to do things that other people should do in an office?

　　在办公室里你会主动去分担别人的工作吗?(为什么?)

　　No. it’s a sign of time-wasting and bad time management, since everybody has his -/her focus and responsibility.

　　(4) If you are unable to concentrate, what would you do?(Why?)

　　如果注意力不集中，你怎么做?(为什么?)

　　I won’t force myself to concentrate, instead I will take a break immediately, have some refreshments or soft drinks to make myself energetic again, or have some exercise, or listen to music.

　　(5) Is it important to learn to love your job?(Why?/Why not?)

　　学会喜欢自己的工作重要吗?(为什么?)

　　Yes, if you don’t want to quit your present job. For people are much more likely to do their job effectively if they enjoy and love it than if they dislike and loathe(厌恶) it. And it’s important for your own quality of life.